Healthcare

Less Administration. Fewer Errors. Better Care.

Healthcare runs on forms. Patient intake. Consent. Medical history. Insurance. Every interaction generates paperwork—and every error in that paperwork affects care.

Single-source publishing. Paper and digital unified. EMR integration built in.

The Challenge

Healthcare documentation is uniquely demanding:

Paper persists. Waiting rooms. Bedside. Field clinics. Not everywhere has reliable connectivity or devices.

Errors cost lives. Transcription mistakes in medication lists. Misread allergies. Wrong patient identifiers.

Compliance is complex. HIPAA. State regulations. Accreditation requirements. Audit trails mandatory.

Systems don’t talk. EMR from one vendor. Billing from another. Patient portal separate. Integration is painful.

Time is care. Every minute on paperwork is a minute not with patients.

How Publish Helps

Waiting Room + Portal, Same Form

Patients filling out paper in the waiting room and patients completing forms on the portal—same source, same data destination.

  • Intake forms work both ways
  • No “please fill this out again”
  • Consistent data capture
  • Faster check-in

Zero Transcription Errors

Paper forms don’t require re-keying:

  • Patient hands in paper intake
  • Staff scans it
  • OCR extracts data precisely
  • Flows to your systems automatically

The medication list the patient wrote is the medication list in the system.

Informed consent. Research consent. HIPAA acknowledgment.

  • Generate consent forms from templates
  • Capture signatures (digital or scanned)
  • Track what was signed, when, by whom
  • Version control for evolving requirements

EMR Integration

Connect to your electronic medical record:

  • Read patient data to pre-populate forms
  • Write captured data back to the chart
  • Support your existing workflow
  • No rip-and-replace required

Works with Epic, Cerner, and any system with an API.

Compliance Built In

Healthcare has rules. Publish helps you follow them:

  • Audit trails — Every form, every submission, every access logged
  • Retention — Documents archived per your policies
  • Access control — Role-based, integrated with your identity provider
  • Encryption — Data protected in transit and at rest

Use Cases

Patient Intake

Registration. Demographics. Insurance. Medical history.

  • Same forms for kiosk, paper, and portal
  • Pre-populated from existing records
  • Validated at capture
  • Updates flow to EMR

Clinical Documentation

Assessments. Flowsheets. Progress notes.

  • Structured capture for specific protocols
  • Bedside paper capture when needed
  • Data available for analytics
  • Templates for consistency

Surgical consent. Research enrollment. Treatment authorization.

  • Legally sound documentation
  • Multiple signature capture methods
  • Version tracking
  • Retrieval for audits

Referral Management

Referral requests. Prior authorizations. Specialist communication.

  • Structured data for routing
  • Attachments handled
  • Status tracking
  • Integration with scheduling

Patient Communication

Discharge instructions. Care plans. Educational materials.

  • Generated from patient data
  • Multiple formats (print, email, portal)
  • Language variants from single source
  • Consistent, accurate information

What You Get

For Patients

  • Fill out forms once, not repeatedly
  • Choose paper or digital
  • Clear, readable documents
  • Faster check-in and discharge

For Clinical Staff

  • Less time on paperwork
  • Fewer transcription tasks
  • Accurate data from the start
  • Focus on care, not data entry

For Administration

  • Streamlined registration
  • Reduced claim denials from bad data
  • Compliance documentation automated
  • Measurable efficiency gains

For IT

  • Connects to existing EMR
  • Standard integration patterns
  • Self-hosted option for PHI
  • Maintainable long-term

The Numbers

Before Publish:

  • 12 minutes average for paper intake processing
  • 2% error rate in transcribed data
  • Multiple form versions in circulation
  • Compliance gaps in paper handling

After Publish:

  • Paper processed in seconds
  • Near-zero transcription errors
  • Single source for all forms
  • Audit trail for everything

Complete the Loop with Spatial

Some healthcare work is inherently spatial:

  • Facility management — Hospital buildings as digital twins
  • Equipment tracking — Medical devices located in 3D space
  • Surgical planning — Procedure visualization from imaging
  • Space utilization — Patient flow, capacity planning

When your needs extend to 3D, Spatial is ready.

Explore Spatial →

Get Started

Healthcare that documents better. Integrates easier. Errors less.

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